Privacy Policy

Last updated: January 4, 2026

Data Protection Overview

Safe School Maintenance is committed to protecting your privacy and ensuring the security of your personal information. This policy outlines how we collect, use, and safeguard your data.

Information We Collect

User Information:

  • Full name and email address
  • Department and role assignments
  • Contact information for work coordination

Operational Data:

  • Work order details and maintenance requests
  • Asset and facility information
  • Vendor and contractor details
  • Safety documentation and assessments
  • Vehicle and fleet management records
How We Protect Your Data

Encryption

All data is encrypted at rest and in transit using industry-standard encryption

Access Control

Role-based permissions ensure users only access data relevant to their role

Audit Logging

All data access and modifications are logged for security monitoring

Secure Backups

Regular automated backups ensure data recovery capability

Data Usage

We use your information to:

  • Manage and coordinate maintenance operations
  • Send notifications about work orders and tasks
  • Track assets, contracts, and vendor compliance
  • Generate reports and analytics for facility management
  • Ensure health and safety compliance
  • Improve system functionality and user experience
Data Sharing

We do not sell or share your personal data with third parties. Data may be shared with:

  • Authorized staff: Within your organization based on role permissions
  • Vendors/Contractors: Only information necessary for service delivery
  • Email notifications: Work order updates sent to relevant parties
  • Service providers: Base44 platform for hosting and infrastructure
Your Rights

You have the right to:

  • Access your personal data
  • Request correction of inaccurate information
  • Request deletion of your data (subject to legal requirements)
  • Export your data in a portable format
  • Withdraw consent for data processing

To exercise these rights, contact your system administrator.

Data Retention

We retain data for as long as necessary to provide services and comply with legal obligations:

  • Work orders: Archived after completion, retained for audit purposes
  • Safety documents: Retained per regulatory requirements
  • Audit logs: Maintained for security and compliance monitoring
  • User accounts: Active until account deletion is requested
Contact

For privacy-related questions or to exercise your data rights, please contact your system administrator or facilities management team.